Disclosure Regarding Personal Information

■Handling of Personal Information
1. Purposes of Use of Personal Information Handled by the Company
(1) Purposes of Use of Personal Information Acquired Directly From an Individual in Writing
　　(Including via a Website, E-mail, etc.)
　　　　The purposes will be clearly indicated in writing to the Individual prior to
　　　　acquisition.
(2) Purposes of Use of Personal Information Acquired by Means Other Than Those in the Preceding Paragraph

Classification Purpose of use
Customer information of individual customers To manage usage history
To respond to inquiries
Information on persons in charge at business partners To confirm details of orders (communication records, etc.)
Personal information received from customers in connection with entrusted business To properly execute the said entrusted business

■Making Matters Regarding Personal Data the Company Holds Widely Known
The Company will respond to a request from an Individual or his/her representative for notification of the purposes of use, disclosure, correction, addition or deletion of contents, suspension of use, deletion, and suspension of provision to third parties (hereafter, "Requests for Disclosure, etc.") of the Personal Data the Company Holds or the Record of Provision to a Third Party held by the Company, in the following manner.

a) Name of the Business Operator

Yoshiyuku Iwai, President
Japan Institute for Promoting Invention and Innovation
Toranomon Hills Edomizaka Terrace, 2-9-1, Toranomon, Minato-ku, Tokyo
〒105-0001

b) Personal Information Protection Manager

Name: Kenichi Wada
Position: Manager, General Affairs Group
Contact: 03-3502-5422

c) Purposes of Use of all the Personal Data the Company Holds

Classification Purpose of use
Customer information of individual customers For user support
To manage usage history
To provide information on services offered by the Company
To respond to inquiries
Information on persons in charge at business partners To confirm details of orders (communication records, etc.)
Information on the Company's employees For personnel management, business management, health management, and security management of the Company's employees
Information on job applicants to the Company To contact job applicants and manage the Company's recruitment operations
Specific personal information For the purposes of use prescribed in the Number Use Act

d) Contact for Complaints Regarding the Handling of Personal Data the Company Holds

Japan Institute of Invention and Innovation Personal Information Inquiry Desk
Toranomon Hills Edomizaka Terrace, 2-9-1, Toranomon, Minato-ku, Tokyo
〒105-0001
Tel: 03-3502-5422
Fax: 03-3504-1480
e-mail: soumu01@jiii.or.jp

e) Certified Personal Information Protection Organization
　　Currently, the Company is not a member of any certified personal information protection organization.
f) Procedures for Responding to Requests for Disclosure, etc. of the Personal Data the Company Holds or the Record of Provision to a Third Party
　　 1) Contact for requests for disclosure, etc.

Please contact the aforementioned Personal Information Inquiry Desk for a request for disclosure, etc.
*If you wish to request disclosure, etc. through electronic or magnetic means, please so specify. In principle, the Company will respond according to the request.

　　 2) Procedures for Requests for Disclosure, etc.

i) After receiving the request, the Company will send by postal mail the prescribed request form "Request Form for Disclosure, etc. of the Personal Data the Company Holds" for your use.
ii) Please send the completed request form, documents verifying the identity of the representative if the request is made by a representative, and a postal money order for the fee (only for requests for notification of purposes of use and disclosure) to the aforementioned Personal Information Inquiry Desk.
iii) After receiving the aforementioned request form, the Company will inquire about two items of personal information registered with the Company (e.g.: telephone number and date of birth) that allow the Company to confirm the identity of the Individual.
iv) In principle, a response will be sent in writing (by sealed envelope) to the Individual.

　　 3) In the case of a request by a representative, materials verifying the identity of
　　 the representative

If the person requesting disclosure, etc. is a representative, please enclose materials verifying the representation and materials verifying the identity of the representative. The information on the place of registered domicile included in the materials shall only be the name of the prefecture; please black out or otherwise process any other information thereon. Please send materials that do not contain individual numbers, or black out or otherwise process all the numbers.
i) Materials verifying the representation
＜In the case where a representative who is authorized by the Individual to make a request for disclosure, etc.＞
　　　　A letter of authorization to represent from the Individual (original)
＜In the case where the representative is a statutory representative for a minor.＞
A copy of any of the following
　　　　A copy of the family register
　　　　Resident record (which states the relationship)
　　　　Other official documents verifying the authority of statutory representation
＜If the representative is a statutory representative for an adult ward.＞
A copy of any of the following
　　　　Certificate of registered information regarding guardianship registration,
　　　　etc.
　　　　Other official documents verifying the authority of statutory representation
ii) Materials verifying the identity of the representative
　　　　Driver's license
　　　　Passport
　　　　Health insurance card (Please submit it after blacking out all the codes
　　　　and numbers of the insured person, etc.)
　　　　Resident record

　　 4) Fee charged for making a request for notification of purposes of use or disclosure

1,000 yen per request
(When requesting in writing, please enclose a postal money order with the request form, etc. that you send. When requesting by other means, the Company will consult with the requestor at the time of the request).

g) Measures Taken for the Safe Management of the Personal Data the Company Holds
　　　　1) Establishment of the Basic Policy

In order to ensure the proper handling of the Personal Data the Company Holds, the Company has formulated the "Privacy Policy" regarding the "Compliance with Relevant Laws, Regulations, Guidelines, etc." and the "Help Desk for Questions and Complaints".

　　　　2) Establishment of the Rules for Handling the Personal Data the Company Holds

The Personal Information Protection Rules for the handling methods, responsible persons/persons in charge, and their duties, etc. are set forth for each stage of the acquisition, use, storage, provision, deletion/disposal, etc., of the Personal Data the Company Holds.

　　　　3) Systematic Security Management Measures

i) The person responsible for the handling of the Personal Data the Company Holds has been appointed, the scope of employees who handle the Personal Data the Company Holds and the Personal Data the Company Holds handled by such employees have been clarified, and a system for reporting to the person responsible in the event that a fact of violation of the law or handling rules or any indication thereof is detected has been established.
ii) Self-inspections are conducted periodically on the status of handling of the Personal Data the Company Holds, and audits by other departments and outside parties are also conducted.

　　　　4) Human Security Management Measures

i) Training is provided periodically to employees on matters to keep in mind regarding the handling of the Personal Data the Company Holds.
ii) All employees submit a written pledge regarding confidentiality including the Personal Data the Company Holds.

　　　　5) Physical Security Management Measures

i) In the area where the Personal Data the Company Holds is handled, entry and exit of employees are managed and restrictions are imposed on the equipment, etc. to be brought into the area, and measures are taken to prevent unauthorized persons from accessing the Personal Data the Company Holds.
ii) Measures are taken to prevent the theft and loss of equipment, electronic media, documents, etc. that handle the Personal Data the Company Holds, and measures are taken to prevent the Personal Data the Company Holds from being easily identified when such equipment, electronic media, etc. are being carried around, including travel within the office.

　　　　6) Technical Security Management Measures

i) Access control is implemented to limit the scope of persons in charge and the personal information databases handled, etc.
ii) A system to protect the information system handling the Personal Data the Company Holds from unauthorized access from outside or unauthorized software is in place.

End

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